Refund Policy

• Refunds are paid to the student by direct deposit to a checking account if the student has completed and submitted an Accounts Payable Direct Deposit Authorization Form to the Office of the University Bursar. This form may be obtained from the Bursar’s Office or the website by clicking on “student” and then “forms”. If the Bursar’s Office does not have this form on file, the student will be required to pick up the check in person. Refunds are only available for pick up on Tuesday and Thursday at the Customer Service Window in 150 Student Services Building. Tuesdays and Thursdays are the only days of the week refunds checks are distributed by the Bursar’s Office. Refunds will be made to students under the following rules:

Room and Board Refunds

• Students holding a residence hall contract or a board plan who leave the university during the first week of class will forfeit $100 of their residence hall fee and $100 of their board fee. Thereafter, the semester room and board charge, less $100, will be apportioned over the first six weeks of the semester. The student will be charged a weekly rate for each week enrolled, plus $100. A student who withdraws after the beginning of the seventh week of the semester will be charged the full room and board rate.
• Students who purchase a declining balance meal plan will be charged a forfeiture fee of $100 during the first week. Beginning in week two and throughout the remainder of the semester, students will forfeit the base cost and will be refunded any unused dollars in the declining balance account.
• Unused cash Dining Dollar deposits will be refunded in total for meal plan holders. Students who have only Dining Dollar accounts and not a dining plan will receive the balance of all cash deposits minus $15. Questions concerning adjustments to room charges should be directed to Housing and Dining Services at 231- 6207. Questions concerning adjustments to meal plan charges should be directed to the Hokie Passport Office at 231-5121.

Tuition Refunds

• The refund schedules below list the possible student refund. Depending on your course load, you may or may not be entitled to a refund. If you are planning to withdraw, resign, or reduce your course load, please contact the Bursar’s Office at (540) 231- 6277 for refund information. If you are receiving financial aid, please contact your financial aid counselor prior to resigning or reducing your course load below full-time status.

Fall and Spring Semesters		The Comprehensive Fee, Technology Fee, and Capital Fee (if applicable) are nonrefundable and no reduction will be made after the beginning of classes. All refunds will be calculated from the official date of resignation, which may not necessarily be the last day of class attendance. No refund will be granted for a resignation that occurred in a previous fiscal year.
Tuition Refund Table for Reduced Course Loads
Semester Class Day	Student Refund
One through five	100% of Tuition and Fees
Six through eight	90% of Tuition ONLY
Nine through nineteen	50% of Tuition ONLY
Twenty through thirty-seven	25% of Tuition ONLY
After day thirty-seven	0%
Tuition Refund Table for Withdrawals & Resignations
Semester Class Day	Student Refund
One	100% of Tuition and Fees
Two through eight	90% of Tuition ONLY
Nine through nineteen	50% of Tuition ONLY
Twenty through thirty-seven	25% of Tuition ONLY
After day thirty-seven	0%
Summer Terms
Tuition Refund Table for Reduced Course Loads
Semester Class Day	Student Refund
One through three	100% of Tuition and Fees
Four through eight	50% of Tuition ONLY
Nine through fifteen	25% of Tuition ONLY
After day fifteen	0%
Tuition Refund Table for Withdrawals & Resignations
Semester Class Day	Student Refund
One	100% of Tuition and Fees
Two through three	90% of Tuition ONLY
Four through eight	50% of Tuition ONLY
Nine through fifteen	25% of Tuition ONLY
After day fifteen	0%