Financial Information

Refund Policy

Refunds for excess financial aid or overpayments on accounts will be deposited directly to the bank account provided by the student if the student has enrolled in direct deposit. The student can enroll in direct deposit online at http://www.bursar.vt.edu/forms/documents/direct_deposit_form.pdf. If the student has not provided bank account information to the Office of the University Bursar, all refunds will be mailed to the student’s permanent address listed on Hokie SPA at the time the refund is processed. Refund checks will NOT be distributed at the Bursar’s Office Customer Service windows. The student can receive the refund faster by having the refund deposited directly to a bank account. If the student chooses not to have direct deposit, it is critical the permanent address listed on Hokie SPA is correct. Failure to do so will result in a delay in receiving the refund. Requests for replacement refund checks will not be accepted by the Bursar’s Office until 14 calendar days after the date the check was issued. The student will be required to request a refund check replacement form from the Bursar’s Office which will need to be completed, signed, and returned to the Bursar’s Office to initiate the replacement of a refund check. Delays in receiving a refund can be avoided by enrolling in direct deposit so the refund can be sent directly to the student’s bank account.

Room and Dining Plan Refunds

Students who leave the university during the first week of class and have a residence hall contract or a dining plan will forfeit $100 of their residence hall fee and $100 of their dining plan. Thereafter, the semester room rate, less $100, will be apportioned over the first six weeks of the semester. The student will be charged a weekly room rate for each week enrolled, plus the $100 forfeiture fee. A student who withdraws after the beginning of the seventh week of the semester will be charged the full room rate.

Students who purchase a declining balance dining plan will be charged a forfeiture fee of $100 during the first week. Beginning in week two and throughout the remainder of the semester, students will forfeit the base cost and will be refunded any unused dollars in the declining balance account.


Unused cash Dining Dollar deposits will be refunded in total for meal plan holders. Students who have only Dining Dollar accounts and not a meal plan will receive the balance of all cash deposits minus $15. Questions concerning adjustments to room charges should be directed to Student Programs at (540) 231-2660. Questions concerning adjustments to meal plan charges should be directed to the Hokie Passport Office at (540) 231- 5121.

Tuition Refund Policy

The refund schedules below list the possible student refund for withdrawals, resignations, and reduced course load. Students considering reducing their course load or resigning should always review examples of the calculation of any refund on the Bursar’s website at www.bursar.vt.edu before actually dropping the course or resigning. Students receiving financial aid should contact the University Scholarships & Financial Aid Office prior to dropping the course to determine the impact on their financial aid Students may or may not be entitled to a refund for courses dropped after the last day to add courses for a term. Tuition refunds for resignations are based on the effective date of resignation as determined by the student’s associate dean. If there is a question related to the effective date of resignation, the student should contact the associate dean of their college.

Fall and Spring Semesters		The Academic Fee, Technology Fee, Capital Fee and Comprehensive Fees are non refundable and no reduction will be made after the first day of classes for resignations and after the first 5 days of classes for reduced course loads All refunds will be calculated from the official date of resignation, which may not necessarily be the last day of class attendance. No refund will be granted for a resignation that occurred in a previous fiscal year.
Tuition Refund Table for Reduced Course Loads
Semester Class Day	Student Refund
One through five	100% of Tuition and Fees
Six through eight	90% of Tuition ONLY
Nine through nineteen	50% of Tuition ONLY
Twenty through thirty-seven	25% of Tuition ONLY
After day thirty-seven	0%
Tuition Refund Table for Withdrawals & Resignations
Semester Class Day	Student Refund
One	100% of Tuition and Fees
Two through eight	90% of Tuition ONLY
Nine through nineteen	50% of Tuition ONLY
Twenty through thirty-seven	25% of Tuition ONLY
After day thirty-seven	0%
Summer Terms
Tuition Refund Table for Reduced Course Loads
Semester Class Day	Student Refund
One through three	100% of Tuition and Fees
Four through eight	50% of Tuition ONLY
Nine through fifteen	25% of Tuition ONLY
After day fifteen	0%
Tuition Refund Table for Withdrawals & Resignations
Semester Class Day	Student Refund
One	100% of Tuition and Fees
Two through three	90% of Tuition ONLY
Four through eight	50% of Tuition ONLY
Nine through fifteen	25% of Tuition ONLY
After day fifteen	0%