Financial Information

Refund Policy

A student can receive refunds from the university quickly and in the most efficient manner by having the refund deposited directly to a bank account.  Living expense refunds from excess financial aid will be deposited directly to the bank account provided by the student.  The student can enroll in direct deposit online through the Hokie SPA under the University Account information menu. If the student has not provided bank account information, refund checks will be mailed to the student’s permanent address listed on Hokie SPA at the time the refund is processed.  Refund checks will NOT be distributed at the Bursar’s Office Customer Service windows.  Requests for replacement refund checks must be in writing and will not be accepted by the Bursar’s Office until 14 calendar days after the date the original check was issued and mailed.

Housing and Dining Refunds

Students who purchase a declining balance dining plan will be charged a forfeiture fee of $100 during the first week for a Mega, Major, or Premium dining plan and $35 during the first week for a Minor Flex or Commuter Cash dining plan. Beginning in week two and throughout the remainder of the semester, students will forfeit the base cost and will be refunded any unused dollars in the declining balance account. Commuter Cash dining plan holders will receive a refund of the remaining dollars on the plan fees less a $35 forfeiture fee. Refunds are calculated from the date the resignation is processed by the university or the last day of dining plan use, whichever is later. No refund will be granted for a resignation backdated for a previous semester.

Students with a balance in a Dining Dollars, Flex Additions, or Hokie Passport account will receive a refund of the balance less a $15 processing fee per account. Questions concerning adjustments to room charges should be directed to the Office of Housing & Residential Life at (540) 231-6481. Questions concerning adjustments to dining plan charges should be directed to Hokie Passport Services at (540) 231-5121.

Tuition and Fee Refund Policy

The refund schedules below list the student refund for withdrawals, resignations, and reduced course load. Students considering reducing their course load or resigning should always review examples of the calculation of any refund on the Bursar’s website at www.bursar.vt.edu before actually dropping the course or resigning. Students receiving financial aid should contact the University Scholarships & Financial Aid Office prior to dropping the course to determine the impact on their financial aid.  

Fees are defined as the comprehensive fees (full or part time) and any laboratory or resource fee associated with a particular course. When dropping a course, please note the non-refundable nature of fees after the first week of classes.  Tuition and fee refunds for resignations are based on the effective date of resignation as determined by the student’s associate dean.   If there is a question related to the effective date of resignation, the student should contact their college.

Fall and Spring Semesters		Fall and Spring Semesters: All refunds will be calculated from the official date of resignation, which may not necessarily be the last day of class attendance. The technology, capital, comprehensive, laboratory and resource fees are non-refundable and no reduction will be made after the first day of classes for resignations and after the first 5 days of classes for reduced course loads. Summer Terms: All refunds will be calculated from the official date of resignation, which may not necessarily be the last day of class attendance. No refund will be granted for a resignation that occurred in a previous fiscal year. The technology, library, capital, comprehensive, laboratory and resource fees are non-refundable and no reduction will be made after the first day of classes for resignations and after the first 3 days of classes for reduced course loads.
Tuition Refund Schedule for Reduced Course Loads
Semester Class Day	Student Refund
One through five	100% of Tuition and Fees
Six through eight	90% of Tuition ONLY
Nine through nineteen	50% of Tuition ONLY
Twenty through thirty-seven	25% of Tuition ONLY
After day thirty-seven	0%
Tuition Refund Schedule for Withdrawals & Resignations
Semester Class Day	Student Refund
One	100% of Tuition and Fees
Two through eight	90% of Tuition ONLY
Nine through nineteen	50% of Tuition ONLY
Twenty through thirty-seven	25% of Tuition ONLY
After day thirty-seven	0%
Summer Terms
Tuition Refund Schedule for Reduced Course Loads
Semester Class Day	Student Refund
One through three	100% of Tuition and Fees
Four through eight	50% of Tuition ONLY
Nine through fifteen	25% of Tuition ONLY
After day fifteen	0%
Tuition Refund Schedule for Withdrawals & Resignations
Semester Class Day	Student Refund
One	100% of Tuition and Fees
Two through three	90% of Tuition ONLY
Four through eight	50% of Tuition ONLY
Nine through fifteen	25% of Tuition ONLY
After day fifteen	0%